ILMCT Officers & Committees

EXECUTIVE OFFICERS

President
Nicole Bolden, City Clerk, Bloomington

Vice-President
Kayla Pauley, Clerk-Treasurer, Cromwell

Secretary-Treasurer
Lori Elmore, Clerk-Treasurer, Greenfield

Immediate Past President
Karen Heim, Clerk-Treasurer, Culver

EXECUTIVE DIRECTORS

First/Second Class Cities
Peter Gray, City Controller, West Lafayette
Kathy Walton, City Clerk, Lawrence

Third Class Cities
Lynne Christiansen, Clerk-Treasurer, Warsaw
Lynda Dunbar, Clerk-Treasurer, Greencastle
Jim Mann, Clerk-Treasurer, Monticello

Towns
Janet Anglemyer, Clerk-Treasurer, Bremen
Sherry Clem, Clerk-Treasurer, New Pekin
Wendy Mis, Clerk-Treasurer, Munster
Cindy Morrison, Clerk-Treasurer, Dale
Nannette Angel, Clerk-Treasurer, Newburgh

At Large Member
Greg Wright, City Controller, Greenwood

Past Presidents
Karen McQueen, Clerk-Treasurer, Brazil, 19-21
Carrie Mugford, Clerk-Treasurer, North Manchester, 18-19
Terri Buckmaster, Clerk-Treasurer, Walkerton, 17-18
Tamara Runyon, Clerk-Treasurer, Bluffton, 16-17
Vicki Kitchen, Clerk-Treasurer, North Liberty, 15-16
Kathy Parsons, Clerk-Treasurer, Fremont, 13-14
Debbie Block, City Clerk, Mishawaka, 00-01
Brenda Young, Clerk-Treasurer, Nashville, 97-98

There shall be Executive Directors appointed by the President according to the Article V of the League Constitution. They shall have the following duties: (a) To serve as members of the Executive Committee. (b) To send newsworthy items to the Quest Editor. (c) To notify League Officers of illnesses and deaths of members and their immediate family (spouse, father, mother, son or daughter). To be sure that this notification includes but is not limited to funeral arrangements and memorial information. (d) To work closely with District Directors. (e) To work with the President.

DISTRICT DIRECTORS

District 1: Terri Budde, Clerk-Treasurer, Remington
District 2: Tricia Gall, Clerk-Treasurer, Milford
District 3: Ann Hathaway, Clerk-Treasurer, Brownsburg
District 4: Erica Lyden-Giger, Clerk-Treasurer, Prince’s Lakes
District 5: Tammy Boruff, Clerk-Treasurer, Boonville
District 6: Rae Baker-Gipson, Clerk-Treasurer, Rising Sun

Rule 05.01 Establishment. There shall be appointed by the President six (6) District Directors according to Article VI of the League Constitution. There shall be appointed one (1) Director from each district of six districts as identified in Rule 05.02. Rule 05.02 Districts. The State shall be divided into six (6) districts by counties as follows: (a) District 1 shall be comprised of the Indiana counties of Benton, Carroll, Cass, Fulton, Howard, Jasper, La Porte, Lake, Marshall, Newton, Porter, Pulaski, St. Joseph, Starke and White. (b) District 2 shall be comprised of the Indiana counties of Adams, Allen, Blackford, DeKalb, Elkhart, Grant, Huntington, Jay, Kosciusko, LaGrange, Miami, Noble, Steuben, Wabash, Wells and Whitley. (c) District 3 shall be comprised of the Indiana counties of Boone, Clay, Clinton, Fountain, Hendricks, Montgomery, Morgan, Owen, Parke, Putman, Tippecanoe, Vermillion, Vigo, and Warren. (c) District 4 shall be comprised of the Indiana counties of Delaware, Fayette, Hamilton, Hancock, Henry, Johnson, Madison, Marion, Randolph, Rush, Shelby, Tipton, Union, and Wayne. (d) District 5 shall be comprised of the Indiana counties of Crawford, Davies, Dubois, Gibson, Greene, Knox, Lawrence, Martin, Monroe, Orange, Perry, Pike, Posey, Spencer, Sullivan, Vanderburgh and Warrick. (e) District 6 shall be comprised of the Indiana counties of Bartholomew, Brown, Clark, Dearborn, Decatur, Floyd, Franklin, Harrison, Jackson, Jefferson, Jennings, Ohio, Ripley, Scott, Switzerland and Washington. Rule 05.03 District Director’s Duties. District Directors’ duties shall include the following: (a) To assist the service provider securing a location for district meetings. Said location to provide meeting space, meals and overnight accommodations. (b) To assist with registrations for district meetings. (c) To provide the Quest Editor the above information on a timely basis to be published in the newsletter. (d) To work closely with Executive Directors in keeping abreast of district news and sending such items to the Quest Editor. (e) To serve as a member of the Mentor Committee under the direction of the Chair or Co-Chairs by teaming new Clerks and Clerk-Treasurers with experienced Clerks and Clerk-Treasurers. (f) To notify the League Officers of illnesses and deaths of members and their immediate family (spouse, father, mother, son or daughter). To be sure that this notification includes but is not limited to funeral arrangements and memorial information.

STANDING COMMITTEES

Annual Conference Committee

Chair: Karen Heim, Clerk-Treasurer, Culver
Debbie Block, City Clerk, Mishawaka
Vicki Kitchen, Clerk-Treasurer, North Liberty
Kayla Pauley, Clerk-Treasurer, Cromwell

Rule 06.05 Annual Conference Committee. There shall be an Annual Conference Committee with Chair(s) appointed by the incoming President according to this rule. (a) The Chair(s) shall be selected by the incoming President (current Vice President) and shall work with the incoming President and service provider in making all arrangements for the conference. (b) At the close of conference, the Committee shall prepare a full report showing attendance, income, expenses, etc. and present the report to the Executive Committee.

Auditing Committee

Chair: Robert Ferguson, Clerk-Treasurer, Roann
Greg Wright, City Controller, Greenwood

Rule 06.02 Audit Chair. There shall be an Audit Chair appointed by the President according to the Article VII of the League Constitution. (a) The Chair shall ensure that a review or audit of the statements of financial position and related statements of activities and cash flows is conducted annually by an independent accountant. (b) The review or audit shall be done no later than five (5) months after the close of the fiscal year. After the review or audit is complete, the Chair shall forward the report to the Officers. (c) The Chair shall report to the membership at the next annual conference.

Budget Committee

Chair: Madalyn Sade-Bartl, Clerk-Treasurer, Churubusco
Nicole Bolden, City Clerk, Bloomington
Karen Heim, Clerk-Treasurer, Culver

Rule 06.03 Budget Committee. There shall be a Budget Committee composed according to this rule. (a) The Committee will consist of the most immediate active Past President, the current President, the current Vice President, and the current Secretary-Treasurer. (b) The Chair shall be the current President. (c) The Committee shall prepare a line item budget for the coming year. (d) A copy of the budget shall be distributed at the annual conference opening business session. The budget shall be voted on at the closing business session.

Constitution and By Laws Committee

Chair: Carrie Mugford, Clerk-Treasurer, North Manchester
Nicole Bolden, City Clerk, Bloomington
Madalyn Sade-Bartl, Clerk-Treasurer, Churubusco
Greg Wright, City Controller, Greenwood

Rule 06.04 Constitution and Bylaws Committee. There shall be a Constitution and Bylaws Committee appointed by the President according to Article VII of the League Constitution. (a) The Chair shall be selected by the President. (b) The Committee shall have a working knowledge of Robert’s Rules of Order and shall be responsible for receiving amendments to the Constitution and Bylaws. (c) Members desiring to change the Constitution or Bylaws shall present amendments in writing to the Committee by April 15 of each year prior to conference. (d) The Committee has general authority to make changes of a non-substantive nature to form and structure only and then be instructed to cause a new membership edition to be printed in such a manner that members and officers may update and add changes in a more economic and timely manner. (e) The Committee shall present the amendments to the membership for approval at conference.

Education and Development Committee

Co-Chair: Vicki Kitchen, Clerk-Treasurer, North Liberty
Co-Chair: Cindy Morrison, Clerk-Treasurer, Dale
Nicole Bolden, City Clerk, Bloomington
Kristie Bone, Clerk-Treasurer, LaGro
Terri Budde, Clerk-Treasurer, Remington
Lori Elmore, Clerk-Treasurer, Greenfield
Bob Ferguson, Clerk-Treasurer, Roann
Barb Hawn, Clerk-Treasurer, Ligonier
Karen Heim, Clerk-Treasurer, Culver
Shari Johnson, Clerk-Treasurer, Advance
Kristie Klein, Deputy Clerk-Treasurer, Schererville
Erica Lyden-Giger, Clerk-Treasurer, Prince’s Lake
Avalon Morris, Deputy Clerk, Walkerton
Carrie Mugford, Clerk-Treasurer, North Manchester
Julie Neal, Clerk-Treasurer, Hagerstown
Kayla Pauley, CMC, Clerk-Treasurer, Cromwell
Cindy Poore, Director of Finance and Records, Zionsville
Madalyn Sade-Bartl, Clerk-Treasurer, Churubusco
Jennifer Sandberg, Clerk-Treasurer, Cedar Lake
Kathy Walton, City Clerk, Lawrence
Jonnie Watkins, Clerk-Treasurer, Francisco
Mitch Wilson, Government Technical Assistance & Compliance Director, Indiana State Board of Accounts

Rule 06.07 Education and Professional Development Committee. There shall be an Education and Professional Development Committee appointed by the President according to Article VII of the League Constitution. (a) The Chair or Co-Chairs shall be selected by the President. (b) The Committee shall keep abreast of educational programs beneficial to the League. (c) The Committee shall meet with an educational institute to select programs and set agendas for the calendar year. (d) The Committee shall work with members in securing their certifications. (e) The Chair or Co-Chairs shall attend the annual conference of the League. (f) The Chair or Co-Chairs shall attend one and no more than two affiliated national or international conferences. (g) Those active members working on certifications may be reimbursed one-half the cost of one annual national/international conference registration during the calendar year upon receipt of an expense reimbursement claim form, proof of education class or seminar attendance, and copy of a cancelled check.

Legislative Committee

Co-Chair: Carrie Mugford, Clerk-Treasurer, North Manchester
Co-Chair: Madalyn Sade-Bartl, Clerk-Treasurer, Churubusco
Lynne Christiansen, Clerk-Treasurer, Warsaw
Madalyn Sade-Bartl, Clerk-Treasurer, Churubusco

Rule 06.09 Legislative Committee. There shall be a Legislative Committee appointed by the President according to the Article VII of the League Constitution. (a) The Chair or Co-Chairs shall be selected by the President. (b) The Committee shall work closely with state legislators to provide for changes in laws and in enacting new laws for the betterment of state and local government.

Membership Committee

Chair: Karen Heim, Clerk-Treasurer, Culver

Rule 06.10 Membership Committee. There shall be a Membership Committee appointed by the President according to the Article VII of the League Constitution and composed according to this rule. (a) The Vice President shall chair this committee. (b) The committee shall secure a list of paid members and contact by May 1 any city or town that is not a paid member to encourage participation.

Mentor Committee

Chair: Cindy Morrison, Clerk-Treasurer, Dale

Rule 06.08 Mentor Committee. There shall be a Mentor Committee appointed according to Article VII of the League Constitution and composed according this rule and Rule 05 of these Bylaws. (a) The Chair or Co-Chairs shall be selected by the President. (b) District Directors shall serve as members of the Mentor Committee under the direction of the Chair or Co-Chairs by teaming new Clerks and Clerk-Treasurers with experienced Clerks or Clerk-Treasurers in their district. (c) Mentors should encourage new Clerks and Clerk-Treasurers to attend League functions.

Nominating Committee

Chair: Carrie Mugford, Clerk-Treasurer, North Manchester
Karen McQueen, Clerk-Treasurer, Brazil

Rule 06.11 Nominating Committee. There shall be a Nominating Committee composed according to the Article VIII of the League Constitution. (a) The Committee shall secure the best qualified, duly-elected members of the League to nominate for office. (b) The Committee shall consider geographical areas when selecting candidates, trying to balance representation. (c) In securing the best qualified candidate for the offices of President, Vice President and Secretary-Treasurer, the Committee shall be sure to select candidates who possess the following minimum qualifications: (1) A candidate must have served at least four years as a Clerk or Clerk-Treasurer. (2) A candidate must be a member in good standing of the Indiana League of Municipal Clerks and Treasurers at the time of their nomination and have been a member in good standing for at least three years. (3) A candidate must possess the Indiana Accredited Municipal Clerk (IAMC) certification. (4) A candidate must have attended at least one League annual conference and have served on at least one League committee. (5) A candidate is encouraged to have attended at least one Indiana cities and towns annual conference or have served on at least one affiliated committee or task force.

Parliamentarian

Chair: Wendy Mis, Clerk-Treasurer, Munster

Rule 08.01 Establishment. There shall be a position in the League styled as Parliamentarian and shall be appointed by the President. Rule 08.02 Responsibilities. The responsibilities of Parliamentarian shall be as follows: (a) To be well versed in the rules and procedures of parliamentary law. (b) To advise the presiding officer on questions of procedure in transacting the business of the League efficiently, legally and impartially. (c) To answer questions when addressed.

Resolutions Committee

Chair: Kayla Pauley, Clerk-Treasurer, Cromwell

Rule 06.12 Resolutions Chair. There shall be a Resolutions Chair appointed by the President according to the Article VII of the League Constitution. (a) The Chair shall be selected by the President. (b) The Chair shall receive resolutions from any League Committee or member. (c) The Chair shall arrange resolutions in proper form, eliminate duplications, and offer all resolutions relating to a specific subject in logical sequence. (d) The Chair may make alterations only with the sponsor’s consent. (e) The Chair shall report all resolutions. (f) The Chair shall write resolutions as needed. Samples of prior year resolutions shall be made available from the League Secretary-Treasurer. (g) The Chair shall present resolutions by reading them in their entirety or if providing copies electronically to the membership or to all members in attendance at the opening business session of the Conference, reading them by title only. Adoption shall be at the closing business session.

Retirement Recognition Committee

Chair: Rebecca Hartzler, Clerk-Treasurer, Akron

Rule 06.14. Retirement Recognition Committee. There shall be a Retirement Recognition Committee appointed by the President according to Article VII of the League Constitution. (a) The Chair shall be selected by the President. (b) The Committee shall compile and maintain a list of honored retiring members who are not continuing in office for any reason except for reason of disrepute, and have met the following qualifications: (1) Served in office as elected Clerk or Clerk-Treasurer for a minimum of eight (8) years. (2) Paid member in good standing of the League. (3) Certified in good standing as an Indiana Accredited Municipal Clerk. (4) Attendance at a minimum of two (2) district meetings and two (2) League conferences in the prior four (4) years. (c) The Committee shall report to the Executive Committee the list of honored retiring members and conduct a ceremony honoring these members in order to present an appropriate honorarium gift at a League meeting. (d) The cost of each honorarium gift shall not exceed $60 each without prior authorization of the Executive Committee.