SPONSORSHIPS & ADVERTISING
The Aim Ideas Summit is your prime opportunity to connect with municipal officials and showcase your company. Take your networking and visibility to the next level with our menu of sponsorship and advertising options, featuring both tried-and-true favorites and fresh, creative opportunities. Supporting the 2025 Aim Ideas Summit not only strengthens your organization’s relationships with Hoosier municipal leaders, it also helps fund the vital continuing education they depend on.
To secure your sponsorship and advertising selections, contact Lesley Mosier at lmosier@aimindiana.org. All opportunities are first-come, first-served, with priority given to members in good standing. Many options have upcoming deadlines, so act quickly to ensure your preferred spot is still available!
HOTEL RESERVATIONS
Hotel reservations for the 2025 Aim Ideas Summit opened on August 21 at 10:00 a.m. Eastern for corporate members. Please contact the hotel of your choice directly to reserve your room while availability lasts. Blocks are expected to sell out quickly, well before the September 26 deadline.
New this year, a non-refundable deposit equal to one night’s stay is required when booking at the host hotels. You must be registered for the conference to occupy a room in the Aim block, and reservations may be canceled if not accompanied by a registration.
Full details, including hotel links, shuttle information, and tax-exempt requirements, are available on the Aim Ideas Summit Hotel page.
All French Lick Resort hotels (French Lick Springs, Valley Tower, and West Baden Springs) are currently sold out. To join the waitlist, please email Lesley Mosier at lmosier@aimindiana.org with the guest name(s), municipality/company, and arrival/departure dates. While we cannot guarantee a room, both Aim and French Lick are very diligent about managing the waitlist, and it is common for those on the list to receive a room.
EXHIBIT HALL
The 2025 Aim Ideas Summit will take place October 21–23 at the historic French Lick Springs Resort! The exhibit hall will be open on Tuesday and Wednesday, giving exhibitors plenty of time to engage with attendees and showcase their products and services. Booth space is available on a first-come, first-served basis until the show sells out, and all reservations must be made online. Online booth registration opened at 10:00 a.m. Eastern on August 21.
Please note: Attendee registration is not included with your booth purchase. All exhibitors must register for the full conference at the discounted exhibitor rate. Online registration for corporate members also opened on August 21 at 10:00 a.m. Eastern.
If you are a corporate non-member of Aim, you will need to contact Lesley Mosier at (317) 237-6200 x223 or lmosier@aimindiana.org to inquire about the upcoming Aim Ideas Summit.
PRICING & PAYMENT
Exhibit booths are only available to Aim Corporate Members. The booth fee is $650 and includes an 8′ deep by 10′ wide space, one 6′ table, two chairs, one wastebasket and a booth identification sign. Electrical service and/or additional furniture are available for order.
All booths should be paid in full at the time of purchase. Aim reserves the right to release any booth if payment has not been received prior to October 13, 2025. Payment may be made online at the time of purchase by Visa, Mastercard, Discover, or American Express.
Booth cancellations received on corporate letterhead in writing (via US mail, email, or fax) by Aim on or before September 26, 2025, will receive a refund less a $75 processing fee. No refunds will be issued for cancellations received after this date.
IMPORTANT DATES
Thursday, August 21
Conference Registration, Booth Sales, and Hotel Block open at 10:00 a.m. Eastern
Wednesday, September 10*
Deadline for Sponsorships, Program Advertising, and Artwork
*Deadline dates vary. Please be sure to check the Sponsorship Brochure for deadlines.
Friday, September 26
Hotel Reservation Cut-off Date and Conference Registration Deadline
Tuesday, October 21 – Wednesday, October 22
Exhibit Hall Open
SHOW SCHEDULE
Tuesday, October 21
| 8:00 a.m. – 6:00 p.m. | Conference Registration Hoosier Business Center |
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| 10:00 a.m. – 5:00 p.m. | Exhibitor Move-in & Set-up Exhibition Hall |
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| 5:45 p.m. – 7:15 p.m. | Show Open – Welcome Reception in Exhibit Hall Exhibition Hall |
Wednesday, October 22
| 8:00 a.m. – 5:00 p.m. | Conference Registration Hoosier Business Center |
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| 8:00 a.m. – 10:00 a.m. | Continental Breakfast in Exhibit Hall Exhibition Hall |
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| 8:00 a.m. – 11:15 a.m. | Exhibit Hall Open Exhibition Hall |
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| 11:30 a.m. – 1:30 p.m. | Aim Annual Awards Luncheon presented by Baker Tilly Municipal Advisors, LLC Hoosier B & C Ballroom |
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| 1:30 p.m. – 3:45 p.m. | Exhibit Hall Open Exhibition Hall |
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| 3:45 p.m. | Grand Prize Drawing & Exhibit Hall Closes Exhibition Hall |
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| 3:45 p.m. – 5:30 p.m. | Exhibitor Move-out Exhibition Hall |
HOW TO RESERVE A BOOTH
The fastest way to start the booth reservation process is to log in to the Aim website. To register, follow these steps:
- Click on the red “Reserve a Booth” button above.
- If you are logged in, your “Company” and “Name” will automatically populate. If you are not logged in, you will need to search and select your company and the name of the key contact reserving the booth.
- Select the booth you would like to reserve by clicking on the booth in the diagram. (Blue booths are available, red booths are already reserved).
- Wait for the booth you have selected to turn “green.” You may reserve more than one booth.
- Once you have selected your desired booth(s), check the appropriate boxes at the bottom of the screen to continue. (For example: Have you read the Terms and Agreement? You must check the Terms and Agreement box to proceed to checkout.)
- Click the Submit button, which will take you to the Payment Screen.
QUESTIONS
Contact Lesley Mosier at lmosier@aimindiana.org or (317) 237-6200 ext. 223.
