Coronavirus (COVID-19)

Just as many of you are, Aim is concerned with the spread of the coronavirus (COVID-19) and the effect it may have on our communities. City and town government plays a role in maintaining public health, balancing the need to give citizens accurate information without creating unnecessary painc. However, we know you need to be proactive. Scenarios such as spring-breakers returning from heavily impacted areas, returning national/international convention goers, business travelers, etc., can expose your city or town to COVID-19. You are also an employer who needs to understand all obligations, risks, policies, etc., relative to human resources and COVID-19.

Looking for video conferencing software? Read this post on The Terminal.

Legal questions about municipal procedures during COVID-1 emergency? View the Aim Summary from March 23, 2020.

Families First Coronavirus Response Act

The Families First Coronavirus Response Act (FFCRA) was enacted into law on March 18, 2020, in response to the COVID-19 national emergency. The Department of Labor has issued an employee notice, which requires employers to post in a conspicuous place. This requirement may also be satisfied by emailing the notice to employees or posting it on an employee portal or website. This notice summarizes employees’ rights to paid leave and expanded family and medical leave under FFCRA.

Henriott Group has prepared two HR Compliance Bulletins outlining further Department of Labor guidance on paid leave requirements and tax credits for COVID-19 paid leave.

COVID-19 in Your Community

As COVID-19 continues to spread throughout Indiana, Aim has established a list of actions from Hoosier cities and towns, as well as affected communities around the country, to help you take proactive steps to protect your employees, citizens, and families.

Key Items

1.  Close Municipal Centers for a period of time. View information on paid leave here. 
2.  Encourage payments online, through the mail, or via lock box.
3.  Live-stream council meetings and encourage advanced participation by submitting questions via phone, email, or social media.
4.  Establish emergency operations centers with coordination between the city/town, county, state officials.
5.  Screen 911 calls to immediately collect information on possible symptoms.
6.  If someone with symptoms is reported, send only a single firefighter or paramedic to enter the home to reduce the possibility of exposure.
7.  Postpone all events sponsored by the city/town with over 50 attendees. Read the Indiana State Department of Health’s Guidance for Mass Gatherings.
8.  Implement social distancing to maintain six feet of space between individuals.

The State Board of Accounts has released the SBOA Policy regarding Coronavirus and items to consider when developing actions and policies regarding coronavirus.

As we monitor the evolving situation, Aim has gathered resources to provide you with helpful information as it becomes available. Please check back regularly as information becomes available.

Further, please do not hesitate to send documents and links you believe would be helpful to your peers to Jennifer Simmons at [email protected]. We are happy to review them and determine if they are appropriate for the site.